By-Laws

Articles of Incorporation

93/94 Old School Pacific Convocation
Revision 1.0

I

The name of this entity is Old School Pacific Conference.

II

A. This entity is a HOBBY ORGANIZATION and is not organized for the private gain of any person.

B. The specific purpose of this organization is to foster the growth of the 93/94 Old School Magic: The Gathering Format in the Pacific Region of North America

III

A. This entity is organized and operated exclusively for hobby purposes and is not subject to Internal Revenue Services Code

B. No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of any candidate for public office.

IV

A. This entity has no scope, authority, or responsibility beyond (a) the management of (a) its Membership, (b) its Convocations, (c) its game rules, and (d) its related game play guidance, as specified by the below By-Laws, and cannot be held liable for the actions of any individual or entity who chooses to use, follow, reference, or otherwise be guided by any information contained on this website, produced or hosted by this entity, or otherwise communicated by this entity on this website or in any other form of communication, including by use of its related social media accounts.

B. Without limitation, this entity bears no responsibility nor liability for the conduct of any individual, group, or other entity that uses its name, is a Member of this entity under these By-Laws, or otherwise claims association with this entity.

C. Without limitation, this entity bears no responsibility nor liability for any accidents, criminal acts, torts, disputes, damage to or loss of property, injuries (be they physical, emotional, financial, or of any kind), or any other outcome occurring in conjunction with any tournament, meeting, holiday, or other event organized by any entity, be they a Member of this entity or not, under the guidance of or with reference to this entity, the rules under its governance, or any information hosted, produced, or otherwise communicated by this entity on this website or in any other form of communication, including by use of its related social media accounts.

D. Individuals who participate in the affairs of this entity or who represent their Member organizations in any form to this entity cannot be held liable in any way for any accidents, criminal acts, torts, disputes, damage to or loss of property, injuries (be they physical, emotional, financial, or of any kind), or any other outcome that results from action or inaction taken by this entity.

E. Individuals who participate in the affairs of the entity, including but not limited to any tournament, meeting, holiday, or other event organized by the entity, assume all risks associated with their participation, including but not limited to the risk of damage to or loss of property, torts, injury (be they physical, emotional, financial, or of any kind), or any other outcome that results from their participation.

V

A. Philosophy of Old School in the Pacific Conference is to:

• Create an engaging format for people to enjoy Old School Magic: the Gathering
• Foster a welcoming, diverse Old School Magic: the Gathering community
• Discourage extreme competitive or “Spikey” behavior and attitudes
• Have fun and sling cardboard!!

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BY-LAWS

93/94 Old School Pacific Convocation
Revision 1.0

PART I:  GENERAL OUTLINE

Section 1:  NAME

The name of this organization is “Old School Pacific Conference”, henceforth referred to as “OSPC”. The following will be the official logo for the OSPC:

{LOGO TBD}

Changes in the name of the group must be ratified by unanimously of the members of the voting council.  The logo can be changed by a consensus vote (simple majority) of the council.

Section 2:  MEMBERSHIP

The OSPC is a federation of several “Groups” of players who have mutually agreed to follow these By-Laws and associated rules for stewardship of a 93/94 Old School Magic: the Gathering format.

Section 2.1: FULL MEMBERSHIP

Any Group may request “Full Membership” to become a “Full Member” in the OSPC Council by submitting a request to the OSPC (pacoldschoolmtg@gmail.com) if they meet the following requirements:

• At least twelve (12) players who name the Group as their primary playgroup. A player may only declare one Group as their primary playgroup at any given time.
• The Group must host regular (e.g., monthly) local meetups and at least one (1) event per year open to all other Groups.
• The Group must have a functioning, active website, Facebook group, or Discord server.

Full Membership shall be approved if no more than one (1) existing Full Member votes to disallow the Group’s membership request. Full Membership confers the Group the right to vote in any and all future decisions put to the OSPC, in addition to indicating the Group’s willingness to participate in the OSPC and follow its rules and by-laws.

Section 2.2: AFFILIATE  MEMBERSHIP

Any Group may request “Affiliate Membership” to become an “Affiliate Member” in the OSPC by submitting a request to the OSPC Council (pacoldschoolmtg@gmail.com) if they meet the following requirements:

• At least two (2) players who name the Group as their primary playgroup. A player may only declare one Group as their primary playgroup at any given time.
• A unique Group name and optionally a geographic area associated with the Group. Geographic areas among Groups may overlap.

Affiliate Membership shall be approved by simple majority of the OSPC and shall not be unreasonably withheld. Affiliate Membership confers the Group no voting rights, but it does indicate the Group’s willingness to participate in the OSPC community and to follow its By-Laws and rules.

Section 2.3: MEMBERSHIP REQUESTS & MAINTENANCE

Any Groups who have submitted membership requests shall be considered at the subsequent Convocation (see §4: CONVOCATIONS). Groups whose request for membership is denied may re-apply for membership at the next official meeting of the OSPC Council.

Groups are able to resign their OSPC membership voluntarily at any time; however, a formal notice and discussion with the OSPC is preferred prior to making any public announcements.

Groups which cease to meet the requirements for their Membership status shall receive a warning and have ninety (90) days to rectify this status, or else provide satisfactory explanation to the OSPC. Should their Membership status not be rectified after this time, the OSPC will consider revoking the Group’s Membership. Group Membership can be revoked only by unanimous vote of all Full Members of OSPC, excluding the Group which is the subject of the vote.

Section 2.4: MEMBERSHIP ROLL

The four original founding Groups of the OSPC are: Beasts of the Bay, SoCal Deep Spawners, The Horde, and Emerald City Trolls. These Groups have Full Membership as of the moment of acceptance of these By-Laws; however, henceforth they are subject to the same membership status requirements as all other Groups.

The following Groups have Full Membership:

• Beasts of the Bay
• SoCal Deep Spawners
• The Horde
• Emerald City Trolls

The following Groups have Affiliate Membership:

• (no other groups)

Section 3:  COUNCIL

Each Group with Full Membership will select a “Voting Representative” (“VR”) and an “Alternate Representative” (“AR”) to sit on the OSPC Council. The method of selecting the VR & AR will be left to each individual Group to decide for themselves.

Section 3.1: VOTING REPRESENTATIVE RESPONSIBILITIES

The VR will act as the Group’s representative in decisional matters of the OSPC. Each VR has exactly one vote and will serve no more than 24-months as the Group’s representative in any 48-month period. In the absence of the VR, the AR shall take their place in both the Convocation and matters of vote.

If the VR misses two (2) or more Convocations (see §4: CONVOCATIONS) within a single calendar year, the AR shall permanently take their place as VR and the individual Group shall select a new AR.

Section 3.2: CHAIRPERSON SELECTION & RESPONSIBILITIES

At the first Convocation of each calendar year, the Council shall choose one (1) VR as “Chairperson” (“CP”) by simple majority. The CP acts as the coordinator for the Council, releases the official announcements and publishes results and findings of the OSPC. Any Group’s representative on the Council may nominate any VR for the position of CP, including their own VR; however, the Group to which a CP nominee belongs is not eligible to vote for CP. If voting for CP results in a tie, the current CP will cast an additional deciding vote (even if a nominee for CP is from their Group), or if there is no current CP available to cast a vote, the tie shall be broken randomly.

An individual who has served as CP for one (1) year or more consecutively is not eligible to be nominated for CP. An individual from whose Group all prior CPs for two (2) or more consecutive years has come is not eligible to be nominated for CP.

Section 4:  CONVOCATIONS

The OSPC will hold minimum bi-annual (maximum quarterly) “Convocations” of the Council. These Convocations shall be done over video teleconference or in-person at major OS events (preferred). Each Convocation shall not exceed 3 hours.

Section 4.1: CONVOCATION AGENDA

The overall purpose of the Convocation is to discuss the overall health of the 93/94 Old School Format, especially the Pacific rule set, and provide stewardship for the OSPC.

The agenda for each Convocation is as follows:

• Consider any Resolutions (see §4.3: RESOLUTIONS) deferred from the previous Convocation
• Consider any motions for new Resolutions unheard at the previous Convocation
• Consider new Group Membership requests
• Consider motions for new Resolutions, such as rules changes including (but not limited to) Banned/Restricted lists, Card Errata, Printing/Reprints policy
• Select new Chairperson (if the first Convocation of a calendar year)

Section 4.2: CONVOCATION SCHEDULE

The CP is responsible for coordinating with all VRs to schedule the Convocations. Quorum for a Convocation is the CP plus a VR or AR from each group, or the Convocation shall be postponed. If an urgent situation causes a group to lack either a VR or AR, an “Emergency Representative” (ER) can be selected by written consent of the Group’s current VR. That ER will not have voting rights during the Convocation and that Group will abstain on all votes.

Section 4.3: RESOLUTIONS

The VR has the duty to monitor, study, and record patterns and changes in local, regional, and global 93/94 Old School. VRs from each group are encouraged to meet informally and discuss the merits and demerits of current policy and potential changes.

To change the rules, the VR or AR representing a Group must bring forth a “Resolution” to the Council during a Convocation. The outlined process for proposing a Resolution is as follows:

1. The VR or AR acting on behalf of the Group (“Petitioner”) makes a motion to the CP for the Council to consider a Resolution.
2. The motion is recognized by the CP.
3. The subject matter of the Resolution is described by the Petitioner. The specific wording of any errata or rules changes associated with the Resolution are stated exactly by the Petitioner.
4. The CP opens the floor for debate on the Resolution.
5. Convocation participants debate the Resolution, with debate managed by the CP.
6. Any VR or AR who is representing their Group at the Convocation may make a motion to close debate on the Resolution.
7. The CP recognizes the motion to close debate and takes a vote. Debate is closed upon simple majority vote of the CP. If a total of two votes on motions to close debate have failed, the CP may close debate by executive action at their discretion.
8. Upon close of debate, the CP may hear a motion to defer voting on the Resolution until the next Convocation to provide opportunity to collect feedback and test the results of the Resolution. If a Resolution would add a ban or restriction to a card, any motion to defer voting on the Resolution automatically passes and further action on the Resolution is tabled until the next Convocation.
9. Otherwise, if the CP hears a motion to defer, then they shall hold a vote on the motion to defer. Should no such motion to defer be made, the CP shall hold a vote on the passage of the Resolution instead.
10. The CP holds a vote on either the deferment or passage of the Resolution as described in (9). The CP shall clearly and succinctly state the matter under vote. Each VR or AR representing their Group (potentially including the CP) may vote Aye to indicate support for the matter under vote; Nay to indicate opposition to the matter under vote; or Abstain to indicate no position the matter under vote. The matter under vote passes by absolute majority.

A Resolution which is deferred shall be automatically motioned as the first order of business at the next Convocation. A deferred Resolution may not be deferred again; however, it may be brought forth as a new resolution at a future Convocation.

No Resolution may be motioned for consideration more than once per Convocation. The CP may deny a motion to consider a Resolution substantially similar, in their sole discretion, to a Resolution already considered during a Convocation. Any Resolutions which have been motioned for consideration but which have not been considered are tabled and automatically motioned as the next order of business following deferred Resolutions at the next Convocation.

Section 5:  CONDUCT

All Groups are expected to support the decisions of the OSPC (in person, on social media, at events, etc.). Dissenting opinions and discussions are a foundational cornerstone to the OSPC and should be discussed amongst the Council and/or Group members. Relevant factual information concerning OSPC decisions may be shared at the discretion of VRs and ARs, though disparagement of the OSPC, other Groups, or individuals participating in the Convocation is not tolerated. Groups should also try to impress upon their membership to support decisions in a similar manner.

Section 5.1: SPORTSMANLIKE BEHAVIOR AND CHEATING

The Pacific Conference has a zero tolerance policy for any unsportsmanlike conduct during any Old School event or after events (even events not hosted by OSPC). This conduct includes any behavior deemed aggressive (physical and/or verbal). Additionally, lying, cheating, or theft will result in an immediate ban from any OSPC hosted events and playgroups. Questionable behavior will result in a formal warning. Any additional offense will trigger a permanent ban. 

Each group is responsible for the conduct and punishment of their own members and visitors; however, the OSPC will maintain a “List of Banned Players” in which member groups can submit names of persons in violation of this conduct policy. The list will be updated at each Convocation by a Resolution or immediately after a major incident as necessary. Names can be removed from the list by unanimous vote.

Section 6: OTHER DUTIES & BY-LAWS REVISIONS

The OSPC will also have a Clerk of the Conference (COC), chosen by the CP. The COC will maintain the Articles of Incorporation and By-Laws and document official notes at each Convocation. An Alternate Clerk (ACOC) shall be chosen by the CP in case of scheduling conflicts with the COC.

These By-Laws may be amended by a Resolution brought forth by any VR or the COC if such Resolution passes with a two-thirds (⅔) majority. Any motion for a Resolution that would amend the By-Laws is automatically deferred for voting so changes can be discussed with membership. Editorial or non-substantive changes may be made to the By-Laws without a Resolution under the approval of the CP.

Section 7: SUMMARY VOTING TABLE

Topic	Approval	Notes
Group Membership Proposal	N-1
Group Membership Removal	Unanimous	Removing group gets no vote
Chairperson Election	Simple Majority	Current CP breaks Tie
Motion to Defer Resolution	Simple Majority	Max 1 Convocation deferment
Motion to Approve Resolution	Absolute Majority
Motion to Amend By-Laws	2/3 Majority

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REVISION LOG

Section	Rev.	Date	Description Of Change	Approved:
All	–	8/9/2019	Initial by-laws	Convocation 1
2.4 & 5.1	1	8/28/2019	Updated to add section 5.1 & Desert Twister Membership	Convocation 2

CURRENT MEMBERSHIP & POCs

Group	Voting Rep (VR)	Alternate Rep (AR)
Beasts of the Bay	Mith Maya	Mike van Dyke
Emerald City Trolls	Shawn Sullivan (CP)	Mox Emerald Scott
The Horde	Aaron R.	Carson B
So Cal Deep Spawners	Brian Urbano	Richie W.
Desert Twisters	Justin Coffey	Joseph Horen
Clerk of the Conference	Jeremy Chien

*BOLD = Current Chairperson